General Questions
1. What is MyUTSU?
MyUTSU is the official platform for clubs and student groups at the University of Toronto, providing a centralized hub for managing club activities, registering new clubs, accessing funding, booking spaces, and more.
2. Who can use MyUTSU?
All University of Toronto students, club administrators, and UTSU-registered clubs can access MyUTSU. You’ll need your UTORid to log in.
Club Registration
1. How do I register my club with the UTSU?
To register your club, log in to MyUTSU and navigate to the "How to Register Page". You'll need to log in to MyUTSU using your UTORid to view the registeration page. Once you're logged in, you’ll need to complete the form with your club's constitution, membership list, and signed Policy & Procedure Agreement.
2. What are the benefits of registering my club with UTSU?
Registered clubs gain access to UTSU resources such as room bookings, insurance coverage, funding opportunities, and promotion via UTSU channels. You’ll also receive a club page on MyUTSU to manage your activities and communicate with members.
3. What are the requirements for UTSU registration?
Your club must be recognized by the University of Toronto's Student Life department. At least 50% of your members must be UTSU full-time undergraduate students, and your club must submit a valid constitution, membership list, and Policy & Procedure Agreement.
4. What is the deadline for registering my club?
The registration deadline for clubs is November 1st, 2024. Be sure to submit all required documents before this date to secure your status as a registered club.
Funding
1. How do I apply for UTSU funding?
Once your club is registered, you can apply for funding through the MyUTSU Funding Application Form. You'll need to provide your club's financial records, an updated membership list, and a letter of intent outlining your funding needs.
2. What types of expenses are eligible for UTSU funding?
UTSU funds up to 50% of eligible club expenses, including costs for events, materials, and activities that benefit the campus community. Ineligible expenses include alcohol, tobacco, compensation for club executives, and political donations. For a full list, consult the Clubs & Student Groups Handbook.
3. What are the key dates for funding applications?
The UTSU funding application period opens in September and closes on March 15th. Applications received after November 1 are reviewed the following January. Funding decisions are made on a rolling basis, typically within 4-6 weeks of submission.
4. When will my club receive funding?
Approved clubs receive 50% of their allocated funding upfront. The remaining 50% is disbursed after the club submits eligible receipts and final financial documents.
Club Management
1. How do I update my club’s information on MyUTSU?
After logging in, go to your club’s profile page. From there, you can update your executive information, edit your club description, post events, and upload a new logo or other documents.
2. Can I change my club's registered members after submitting the membership list?
Yes, you can update your membership list at any time through your club’s MyUTSU profile. Just be sure to maintain the requirement that at least 50% of your members are UTSU full-time undergraduate students.
3. What happens if I miss the registration deadline?
Clubs that miss the registration deadline may not be eligible for UTSU funding or other benefits. If you missed the deadline, contact the UTSU at vpsl@utsu.ca to explore your options.
Event Planning
1. How do I book a room for my club event?
Log in to MyUTSU and navigate to the Room Booking form. You can reserve rooms in the Student Commons and other campus spaces based on availability.
2. Can I advertise my event through UTSU?
Yes! Once you’ve planned your event, you can promote it through MyUTSU by posting it on your club’s page. You can also request to feature your event in the UTSU events calendar and social media channels.
3. What resources are available for event planning?
As a registered club, you have access to the UTSU Resource Bank, which includes event materials such as banners, projectors, tables, and more. You can also apply for insurance coverage for larger events through MyUTSU.
Technical Support
1. I’m having trouble logging in. What should I do?
If you’re unable to log in to MyUTSU, first ensure you’re using your UTORid credentials. If the problem persists, contact UTSU tech support at myutsu@utsu.ca.
2. How do I reset my password?
Password resets for MyUTSU are managed through the University of Toronto’s UTORid system. Visit the UTORid password reset page for assistance.
3. Who can I contact for additional support?
For any other technical issues or questions, please reach out to our support team at vpsl@utsu.ca or call 416-978-4911. We’re here to help!
Other Questions
1. How do I become a UTSU Partner Club?
Becoming a UTSU Partner Club requires completing the registration form, adhering to UTSU policies, and submitting all required documents. Partner Clubs have full access to UTSU resources, funding, and promotional opportunities.
2. Can I still apply for funding if my club is not fully registered?
No, only fully registered clubs are eligible to apply for UTSU funding. If you are in the process of registration, you can begin your funding application, but no funds will be disbursed until registration is complete.
We hope this FAQ helps you navigate the MyUTSU platform with ease. Should you have any additional questions, don’t hesitate to contact us at myutsu@utsu.ca. We’re here to ensure your club thrives this year!